A sample letter of expired contract is a formal letter written to notify a party that a contract has expired. This letter is essential when you want to terminate a contract that has reached its expiration date.
The tone of the letter should be professional and polite. It should be written in a way that clearly states the expiration of the contract, and the expectations of both parties going forward.
Here is a sample letter of expired contract to guide you:
[Your Name]
[Your Address]
[City, State ZIP Code]
[Date]
[Recipient Name]
[Recipient Address]
[City, State ZIP Code]
Dear [Recipient Name],
I am writing this letter to notify you that the contract between us that commenced on [Start Date] has now reached its expiration date. According to the terms of the contract, it is set to expire on [Expiration Date].
As you are aware, the contract was for [Type of Services/Product] that were to be delivered to [Your Company/Name] by [Expiration Date]. Since the contract has now expired, we will not be renewing it.
We would like to thank you for your excellent services/product during the contract period. However, given that the contract has expired, we would like to explore other options available.
We request that you provide us with the necessary documents to ensure that there are no obligations between us. Kindly send us an invoice for the services/products you provided up until the expiration date. We will settle it as soon as possible.
Thank you for your understanding. We remain open to working with you in the future if the need arises.
Sincerely,
[Your Name]